Procurement

Supply of entertainment and event management service

Oyu Tolgoi” LLC (the 'Company') would like to invite potential and/or experienced suppliers to submit their Expression of Interest (EOI) in relation to supply of “Entertainment and event management service”.

[An EOI is only a preliminary step to a formal tender process to understand and identify whether there are potential suppliers in the market that are interested in and capable of satisfying the procurement needs]

The Supplier will be required to carry out all of, but not limited to, the following work

Scope description:

  • To provide full event management service such as corporate functions, anniversary celebrations, employee new year parties, special events/VIP reception, awards ceremony, indoor and outdoor functions, and wide variety of decor services
  • To provide sub-contractor management
  • To provide equipment lease and support service
  • To provide security and first aid service during the events
  • To provide entertainment service (artists management)

Interested and experienced suppliers are must include/attach, as a minimum, the following documentations / information:

Mandatory documents:

  • State registration certificate (copy)*
  • HSE policy & procedures (copy)*
  • Business Code of Conduct (copy)*
  • Audited Financial statement from last 3 years (copy)*
  • Brief introduction of company (copy)*
    • Ownership/ shareholder information such as Company charter (copy)*
    • Executive team structure/ introduction (copy)*
    • Organization structure & Total manpower (copy)*

* - If latest copies are already uploaded in “Oyu” Supplier Database, please make a note in the submission document(s) and no need to re-submit.

Scope specific documents:

  • Scope specific experience
  • Customer reference (at least 2) if applicable
  • Special licenses, if applicable (copy)
  • Manpower introduction/key personal CVs

Any interested suppliers who wishes to participate in the EOI, must be registered in “Oyu” supplier database. If you have not registered in “Oyu” database, please register at https://oyu-supplierdatabase.ot.mn/.

EOI documents must be prepared in Mongolian and/or English and must be submitted via “Oyu” Supplier database before 5pm, (Ulaanbaatar time) 7 October 2020.

Important notice:

  • The Company is only seeking Expression of Interest from potential suppliers and makes no representation or promise in relation to procuring work from a supplier or suppliers.
  • The Company reserves the right to refuse any document(s) which is incomplete or submitted after the specified date & time.
  • The Company will not accept any EOIs stored in internet storage or in any other webpages and links.
  • The Company will not be responsible for any costs associated with preparing and submitting an Expression of Interest to the Company.
  • There will be no Questions and Answers provided during the EOI process.

“OYU TOLGOI” LLC

PROCUREMENT DEPARTMENT