Recruitment Privacy Statement

In this privacy statement (the 'Privacy Statement') any reference to 'we', 'us' and 'our' is to Oyu Tolgoi LLC (a company registered in Mongolia) and the other members of the Rio Tinto Group of Companies. Any reference to 'you', means you as an individual seeking employment with Oyu Tolgoi or as user of our website Careers – Oyu Tolgoi (the 'Site'). The purpose of the Site is to advertise employment opportunities within the Rio Tinto Group and to provide a means for you and other candidates to apply for such jobs. You are not authorised to use the Site for any other purpose.

In this Privacy Statement, the term 'Rio Tinto Group' means Rio Tinto plc, Rio Tinto Limited (a company registered in Australia (ACN 004 458 404)) and each of their respective subsidiaries (as defined in section 736 of the UK Companies Act 1985 (as from time to time amended, consolidated, re-enacted or replaced)) thereof and "member of the Rio Tinto Group" shall be construed accordingly.

This Privacy Statement (together with our terms of use (the 'Terms of Use') and any other documents referred to on the Site) set out, amongst other things, (i) the terms upon which you may make use of the Site; and (ii) the basis on which any personal data (meaning any information about you which identifies you personally like your name, address, telephone number, email address and CV, generally referred to throughout this Privacy Statement as 'personal data') we collect from you, or that you provide to us, will be used.

Please read this Privacy Statement and the Terms of Use carefully before you submit an application for employment or start to use the Site. By submitting an application for employment or by using the Site, you indicate that you accept the terms of this Privacy Statement and the Terms of Use and that you agree to abide by them.

If you do not agree to the terms of this Privacy Statement and the Terms of Use, please refrain from submitting an application for employment or using the Site.

Oyu Tolgoi LLC is responsible for the protection and use of the personal data collected in applications for employment and on the Site, in compliance with this Privacy Statement and applicable law.

The data controller who will manage and process your data for recruitment purposes is the Rio Tinto company for which you are applying for a job. If you are applying for a job in Europe, a listing of the Rio Tinto employer entities is available by clicking here

Our recruitment service is committed to protecting the privacy of our users. We want to provide a safe and secure user experience. Please read this section carefully in order to understand our views and practices regarding your personal data and how we will treat it. We will take all reasonable steps to ensure that the information that you submit to us in an application for employment or via the Site remains private, and is only used for the purposes set out in this Privacy Statement.

We may collect and process the following personal data about you:

  • Personal data that you provide by filling in forms either on the Site or in connection with an application for employment or an application to be given access to the Site. This includes information provided at the time of registering to use the Site, information that you subsequently provide when updating registration details and information that you provide to us as a user of the Site (including your CV). We may also ask you for information when you report a problem with the Site.
  • Information which we create based upon the personal data you provide us.
  • At the end of the recruitment process, subject to applicable law and if you consent where necessary, we may proceed with background checks, only to your eligibility to work, your employer references and qualifications.
  • If you contact us, we may keep a record of that correspondence.
  • Details of your visits to the Site including, but not limited to, traffic data, location data, weblogs and other communication data, and the resources that you access.

IP Addresses

IP Addresses and Cookies

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and other purposes. This is statistical data about our users' browsing actions and patterns.

We may obtain information about your use of this Site by using one or more cookie files ('cookies'), which are short text files stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive and they help us to improve the structure of the Site. We use cookies to allow us to understand which pages on the Site are visited, how frequently particular pages are visited and content accessed, to determine the most popular areas of the Site and generally to monitor usage of the Site.

This notice, your consent to this privacy agreement and your continued use of the Site confirms to us that you are aware of our use of cookies on this Site, and that you consent to this.

Unfortunately, the transmission of information via the internet, mail or other means is not completely secure. We cannot guarantee the security of your data transmitted to the Site or by other means; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to prevent unauthorised access.


Uses Made of the Information

We use information held about you in a variety of ways related to Rio Tinto group recruiting and employment including, but not limited to:

  • For matching your details with job vacancies within the Rio Tinto Group and to process and store information held about you for that purpose.
  • To ensure that content from the Site is presented in the most effective manner for you and for your computer.
  • To provide you with information and content that you may require from us or which we feel may be of interest to you including information relating to employment opportunities within the Rio Tinto Group, provided that you agree that we send you such information. Submission of an application or agreeing to this statement when using the site indicates that you agree that we can send you such information.

In general information collected from and about unsuccessful job applicants will be destroyed after one year.


Sharing and disclosure of Your Information

We may share your personal data with certain personnel within the Rio Tinto Group, who may be relevant in the recruitment process, i.e. human resources personnel, appropriate managers, and any person who provides assistance with the recruitment process.

If you apply for a job in Australia, your application will be processed by Rio Tinto companies in both India and Australia. The lodgement of your application through this Site confirms your consent to this.

We may disclose your personal data to third parties:

  • In the event we engage consultants or contractors to assist the Rio Tinto Group in matching personal data provided through the Site or through applications for employment with job vacancies within the Rio Tinto Group or to process and store information held for that purpose.
  • In the event we engage external service providers to assist us with the operation or administration of the Site (including in relation to Site design and functionality).
  • In the event that we sell any business or assets, in which case we may disclose your personal data to the prospective buyer of such business or assets.
  • If any member of the Rio Tinto Group or substantially all of its assets are acquired by a third party, in which case personal data held by it may be one of the transferred assets.
  • If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply the terms of this Privacy Statement, or the terms of any other agreements(s) between you and any member of the Rio Tinto Group; or to protect the rights, property, or safety of the members of the Rio Tinto Group, our respective customers, officers, employees or others. Subject to compliance with local data protection laws, this may include exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction (if considered strictly necessary for legitimate purposes, and having regard to the rights of candidates).

Some members of the Rio Tinto Group as well as certain third parties to which we may want to transfer your personal data for the purpose of processing it or more generally using it within the terms of this Privacy Statement and the Terms of Use are established in countries outside of the European Economic Area (EEA), in Australia, and the United States of America, where applicable law may not offer the same level of protection of personal data as laws applicable within the EEA. For the purpose of improving the quality of service expected from the Site and extending the possibilities to match your personal data with job vacancies in the Rio Tinto Group all over the world, the Rio Tinto entity acting as data controller (see above) has concluded with the relevant Rio Tinto entity in Mongolia a data transfer agreement on the basis of the EC model clauses. The transfer of data to the third party service provider in the United States of America (Taleo Corporation) is Safe harbour certified, and the transfer of data to Taleo Corporation's IT provider (The Newman Group) is covered by data transfer agreements containing the standard contractual clauses adopted by the European Commission (for the transfer of personal data to processors established in non-EU countries that are not recognised as offering an adequate level of data protection). In certain cases, where you apply for a job outside the EU where sensitive data may be collected to comply with applicable laws, we may ask that you accept transfers of your personal data even to such non EEA countries. Where necessary, submission of an application for employment or acceptance of this statement indicates your consent to such transfers. Note that, if you consent to such transfers, we will take all reasonably necessary measures to continue protecting your personal data in the countries concerned.

Your rights

Your Rights

(A) Access to Information

You have the right at any time to ask for:

  1. whether your personal data is being processed;
  2. the purpose of the processing, the categories of data processed and the recipients thereof;
  3. information relating to transfers of personal data outside of the European Union/the EEA;
  4. communication of your personal data, in an understandable format, as well as of all available information regarding the source of the origin of the data;
  5. information necessary to understand and contest the reasoning behind the processing in case of a decision being made on this basis and having a legal effect upon you;
  6. a copy of the personal data supplied by you that we hold; in that case, we have the right to charge an administrative fee for this service, corresponding to the cost incurred by us for copying the personal data (subject to the data protection law or privacy law in the country where you are located); and
  7. your personal data not to be processed for direct marketing purposes.

(B) Request for correction

You have the right to request that any erroneous, incomplete, ambiguous, out-dated or not legally allowed for processing personal data be corrected, completed, up-dated, locked-up or deleted.

(C) Stop prospection for employment

You have the right to ask us to remove your personal data from consideration for employment, and as noted, to object to any processing of your personal data for direct marketing purposes (eg if you do not wish to receive information about Rio Tinto employment opportunities). In some countries we are required by law to hold personal data for a prescribed period. If you ask us not to further consider your personal data in our recruitment processes, we will exclude your personal data from access by recruiting staff and we will delete it from our records as soon as we are legally permitted to do so.

If you would like to make a request for information/correction, please contact Oyu Tolgoi LLC

The Site may, from time to time, contain links to and from the websites of our partner networks, advertisers and other members of the Rio Tinto Group. If you follow a link to any of these websites, please note that these websites have their own privacy policies and terms of use and that we do not accept any responsibility or liability for these policies or terms of use. Please check these policies and terms of use before you submit any personal data to these websites.

Internet-Based Transfers

Internet-Based Transfers

You acknowledge that the internet is a global environment, and using the internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing the site and communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.

By submitting this form, I certify that the statements made by me in this application form and any supporting documents are true and complete. I understand and agree that a false statement may disqualify me from employment, or after employment, result in disciplinary action, to the extent permitted under applicable law.

I understand that data submitted via this application may be held on a computer system based in the United States [and Australia].

I hereby consent to my personal information being stored (in any format) or processed by, or transferred to, any Rio Tinto Group company or any associated Rio Tinto company or to the Rio Tinto Group's third party service providers, wherever situated, as required for the purposes of my prospective employment by the Rio Tinto Group.

I have read and understood this Privacy Statement and how my personal information will be collected and used by the Rio Tinto Group in relation to its recruitment processes. I consent to the handling of my personal information in accordance with this Privacy Statement.