Officer Inbound and Expediting

Open date: 2024-04-19
Close date: 2024-04-29 17:30
Department: Site Infrastructure and Services

Oyu Tolgoi’s workforce today is more than 97 per cent Mongolian, and major strategic focus for the company is to develop a skilled workforce that is continuously learning. We aim to attract the best talent, so that we can together deliver a safe and globally competitive copper business that contributes to the prosperity of Mongolia.

The opportunity

We are looking for two ( 2) Officer Inbound and Expediting in Oyu Tolgoi LLC – Site Infrastructure and Services – Logistics department based at Ulaanbaatar 5 days on and 2 days off.

The purpose of this role is to provide professional guidance and support on inbound logistics and expediting, import taxation activities of the functional area in line with the company policies and procedures.

What the role entails

  • Manage International freight forwarding, courier, expediting, consumable inventory management, warehousing, import taxation, customs clearance, local transportation, customs brokerage operations on daily basis to ensure a reliable and on-time delivery of mining supplies and spare parts from all over the world to Mine site.
  • Foresee potential risks in operational stages and communications then take the necessary mitigation action to prevent delay and cost increase, relevant law non-compliance.
  • Liaise with international suppliers and logistics service providers proactively and extensively to ensure the timely flow of documents and material movement.
  • Ensure that company freight is delivered in accordance with pre-determined schedule to keep DIFOT rate at targeted level.
  • Complete the shipment processing steps within required timeframe and the application of Standard Operating Procedure adhered at all time.
  • Take ownership of International Order Logistics Management System related processes and procedures, ensure all data and reports are up-to date and accurate.
  • Ensure the operational and commercial data in Excel, PowerBi data and reports are up-to date and no discrepancies.
  • Comply OT international purchase order's INCO Term and applied through all operational stages.
  • Produce reports on key metrics for operation of the business to end users and other stakeholders on a regular basis.
  • Obtain all necessary permits and licenses from the respective government authorities where and when they are required
  • Process any on logistics matters, prioritise them and respond or seek further guidance
  • Control the monthly invoice payment process, presented from the various sources and contractors and prepare the monthly payments
  • Actively monitor the contractual obligations of the logistics service providers and customs brokers
  • Adheres to government rules and regulations, company policy and safety requirements.
  • Completes day to day work tasks and the application of structured knowledge and Best Practice principals to solve problems.

What you will need for this role

  • Undergraduate or equivalent or higher education obtained through degrees or diplomas from academic college or universities.
  • Logistics or relevant discipline.
  • At least 3 years of operational experience in international freight forwarding
  • Developed soft skills including teamwork and communication skills.
  • Solid understanding of softwares and affinity to work with data processing.
  • Read, understand, and support our policies and procedures.
  • The role requires intermediate English skill.

All interested candidates should submit the following documents

Please click HERE to go to Oyu Tolgoi LLC Online Application System or go to www.ot.mn, select your vacancy and click on the link in the bottom.

Please make sure to attach the following documents:

  • CV (in English and Mongolian)
  • Cover Letter (in English and Mongolian)


If you have any enquiries, please contact the following addresses:

Monnis Tower, 1st Floor
Chinggis Avenue 15, Sukhbaatar District
Ulaanbaatar - 14240, Mongolia

Tel: + (976) - 7010-3604


All potential candidates must be medically cleared.
Only shortlisted candidates will be contacted and asked to submit additional documents

For successful candidates, please be advised that information submitted and collected during the recruitment process may be used or required by other HR functions such as Training and HR Services.

Employees of the Oyu Tolgoi LLC and subcontract companies currently working at Oyu Tolgoi mine must notify their employer of their application prior to progressing to the interview stage.

Oyu Tolgoi LLC ensures fair and transparent recruitment practices where all applicants are provided with equal opportunities and the decision on recruitment is made by committee members without any involvement of mediating individuals.